At RPS Public School, Rewari, we are committed to safeguarding the privacy of our students, parents, and staff. Our Privacy Policy outlines how we collect, use, disclose, and protect personal information to ensure the confidentiality and integrity of all data entrusted to us. Here’s a detailed overview of our privacy practices:
1. Information Collection
We collect personal information that is necessary for the administration and operation of our school. This information is collected through various means, including but not limited to, enrollment forms, online submissions, and direct communications.
Student Information: Name, date of birth, contact details, academic records, medical information, and emergency contact information.
Parent/Guardian Information: Name, contact details, occupation, and relationship to the student.
Staff Information: Name, contact details, employment history, qualifications, and professional references.
2. Use of Information
The information collected is used for legitimate educational and administrative purposes. These include, but are not limited to:
Academic Administration: Managing student enrollment, attendance, grading, and academic progress.
Communication: Facilitating effective communication between the school, students, parents, and staff.
Health and Safety: Ensuring the health and safety of students and staff by maintaining accurate medical records and emergency contact information.
Support Services: Providing counseling, special education, and other support services to students.
Legal Compliance: Complying with applicable laws and regulations.
3. Disclosure of Information
We do not disclose personal information to third parties without consent, except as required by law or for the purposes outlined in this policy.
Service Providers: We may share information with third-party service providers who assist us in operating our school (e.g., IT services, transportation, and extracurricular activity coordinators), under strict confidentiality agreements.
Legal Obligations: Information may be disclosed to comply with legal obligations, court orders, or to protect the safety and security of our students and staff.
School Activities: Limited information may be shared for school-related activities such as publishing achievements in newsletters, yearbooks, or on the school website, with appropriate consent.
4. Data Security
We implement robust security measures to protect personal information from unauthorized access, alteration, disclosure, or destruction.
Physical Security: Secure storage of physical records in locked cabinets and restricted access areas.
Digital Security: Use of encrypted databases, secure servers, and access controls to protect digital records.
Staff Training: Regular training for staff on data privacy and security best practices.
5. Access and Correction
Parents, students, and staff have the right to access and correct their personal information held by the school.
Access Requests: Requests for access to personal information should be submitted in writing to the school administration. We will respond to such requests in a timely manner.
Correction Requests: If any information is found to be incorrect or outdated, individuals can request corrections, and we will update our records accordingly.
6. Consent and Privacy Preferences
We seek consent for the collection, use, and disclosure of personal information as required. Individuals can also manage their privacy preferences.
Consent Forms: Consent is obtained through forms signed during the enrollment process and as needed for specific activities.
Opt-Out Options: Individuals may opt out of non-essential communications and disclosures by notifying the school administration.
7. Policy Updates
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements.
Notification of Changes: Updates will be communicated through the school’s official communication channels, including the website and newsletters.
Review and Acceptance: Continued use of our services following the posting of changes signifies acceptance of the updated policy.
